Film Event Accessibility Scorecard

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For Film Event & Festival Organizers

Toolkit for Events & Organizers

FWD-Doc has prepared this toolkit for those events signed-up to receive data related to their event from Film Event Accessibility Scorecard responses. As events, it means you get real feedback that recognizes your excellence in accessibility and tangible ways to improve accessibility based on the experiences of real attendees. 

Promoting the Scorecard as part of your event …

  • Shows to your attendees, sponsors and partners that your event cares about accessibility

  • Encourages people to pay attention to accessibility features and provide feedback for events

  • Helps to establish accessibility as an essential thing events should pay attention to, and not an afterthought

Table of Contents

Badges, Banners & Laurels

Best for websites, print materials and adding to existing designs

Show off your participation by adding a simple “badge” to your web banner to your event’s website and materials like flyers, programs, signage and more. You can also add the official laurel to your presentations, pre-rolls and posters as well. With just the small addition of this graphic, you can maintain your organization’s own branding and existing designs while still signifying your involvement with pride.

Note: All web banners have a TRANSPARENT background. Please choose accordingly for your design and proper contrast. Laurels offer more variety.

Film Event Accessibility Scorecard Participating Event

Participating Events

We Receive Data

Official Laurel

Social Media & Written Content

Best for social media, online platforms, articles and blog posts, email communications, pre-roll slides and more!

This is your chance to show to your audiences why event accessibility matters to your event. How does it support or connect to your values or mission? Let them know why this is important, how you use the data (or plan to), showcase changes you’ve made, highlight positive responses. You can also design your own graphics inspired by these but with your event branding, or include the laurel in the previous section.

What & When to Promote:

    • Highlight your accessibility offerings and mention the Scorecard in the caption

    • Highlight your ranking from our Scorecard Report, if you were rated well

    • Share improvements or updates to accessibility you’ve made since the last edition of your event

    • Re-share information about accessibility on Instagram Stories

    • Include information about the Scorecard in your pre-rolls with the accessibility information, or on its own

    • Place QR codes to the Scorecard around your event

    • Email all attendee and participants after the event with a reminder to submit the Scorecard survey, including a link

    • Include photos featuring accessibility and disability in your round-up posts, such as thanking/tagging sign language interpreters, a picture of the Scorecard’s promotion at the event, etc.

Email & Blog Inclusions

  • We’re proud to participate in the Film Event Accessibility Scorecard as part of our commitment to making events accessible to all! While at our event, pay attention to accessibility and submit a response afterwards. We receive the data from your responses, so we can improve our offerings, policies and practices. Learn more at fwd-doc.org/scorecard

  • PS — We receive data from the Film Event Accessibility Scorecard. Don’t forget to give us feedback on our accessibility after the event, so we can continue to improve our offerings and practices. Submit a response: fwd-doc.org/scorecard

  • If you attended, don’t forget to fill out the Film Event Accessibility Scorecard! This initiative not only helps us to improve our accessibility based on your feedback, but also helps to map access at large across film events worldwide. Submit a response: fwd-doc.org/scorecard

One of the easiest ways so promote your involvement is to include the information in your email communications. Whether you’re sending a stand-alone e-blast for a specific event, a monthly update newsletter or a post-event auto-response email to all attendances with the link. See the drop-down menu for pre-drafted options. But get creative — we encourage you to use your own brand voice/tone!

You can also include these in any announcement-style blog posts announcing fellows, programs, panels, and other engagements, or articles on your website, so that as people can easily find it.

Social Media Captions

  • We proudly participate in the #FilmEventAccessibilityScorecard as part of our commitment to making events accessible to all!

    When you submit a response, we can…
    ⭐ Hear directly from attendees anonymously
    ⭐ Identify what we’re doing well
    ⭐ Improve our accessibility practices & offerings based on lived experiences

    Learn more with the link in @fwd-doc’s bio ♿

  • Don’t forget! 💭 We participate in the Film Event #AccessibilityScorecard 💡 Keep event accessibility in mind and give us your feedback!

    After the event, submit a response about your accessibility experiences. We receive this data and use it to improve what we offer and know what is going well. 

    Learn more about the Scorecard and the work to make events in our industry more accessible via @fwddoc: fwd-doc.org/scorecard

  • Have you filled out the Film Event Accessibility Scorecard yet? 🤔💭 Your responses help us to improve our accessibility, and therefore, improve our event! 

    What’s on the survey?
    ⭐ Digital Access — i.e. submissions, tickets, website navigation, finding accessibility info, virtual festival
    ⭐ Physical Access — i.e. venues, location, transportation, seating, safety, elevators, etc. 
    ⭐ Practices — i.e. assistive listening devices, interpreters, AD, CC, accommodation requests, companions
    ⭐ + more!

    It only takes about 15 minutes to make a difference for the next edition of our event!

Use the captions (aka “copy”) pre-drafted in the drop-down menu. You can use it as-is, customize it, or even write your own. If you want to write your own, or get inspired, we’ve prepared the following prompts:

  • When/why did your event enroll?  

  • Why is accessibility/its improvement important to your event?

  • How has participating impacted your event? What have you done to improve accessibility?

  • Why is the Scorecard unique? How does it better the industry?

  • What specific things have you improved since last time?

Social Media & Digital Graphics

Vertical Graphics: Instagram

These come in both detailed , which has a descriptive paragraph and lists event examples, and basic, which just shares that your event is participating in receiving data.

  • Size: Instagram Portrait (4:5)
    Link:     Google Drive

    Alt Text: Film Event Accessibility Scorecard Participating Event. Presented by FEAW, Film Festival Alliance, 1 in 4 Coalition and FWD-Doc. After attending our event, submit a response about your accessibility experience. We will receive your anonymous feedback so we can improve our accessibility offerings, quality & services. Venues, Assistive Technology, Interpreters, Transportation, Location, Ease of Finding Info, staff training and more. Learn more and submit a response: fwd-doc.org/resources/accessibility-scorecard

  • Size: Instagram Portrait (4:5)
    Link:     Google Drive

    Alt Text: Over a yellow rectangle, text says “Because film festivals should be accessible to all.” Below, over a deep purple background accented with a five-star rating icon, bold text says, “Film Event Accessibility Scorecard Participating Event. Presented by FEAW, Film Festival Alliance, 1 in 4 Coalition and FWD-Doc.” Over a yellow rectangle below, the url to fwd-doc.org/resources/accessibility-scorecard. In the back, a white grid with sparkling film ticket and slate icons.

Download Detailed Instagram Graphic

Download Basic
Instagram Graphic

Download Detailed Instagram Graphic (Above)
Download Basic Instagram Graphic (Below)

Horizontal Graphics (16:9)

The 16:9 horizontal graphics can be used in a wide variety of ways

  • on Facebook, Linked In, and Twitter/X to remind people about the Scorecard

  • in emails and newsletters to all attendees after the event concludes

  • in articles and blog posts announcing programming, panels, and featured initiatives for your event

  • in the pre-roll slides, if you have projections or screens at your event

  • Size: 16:9 (Horizontal)
    Link:     Google Drive

    Alt Text: Film Event Accessibility Scorecard Participating Event. Presented by FEAW, Film Festival Alliance, 1 in 4 Coalition and FWD-Doc. After attending our event, submit a response about your accessibility experience. We will receive your anonymous feedback so we can improve our accessibility offerings, quality & services. Venues, Assistive Technology, Interpreters, Transportation, Location, Ease of Finding Info, staff training and more. Learn more and submit a response: fwd-doc.org/resources/accessibility-scorecard

  • Size: 16:9 (Horizontal)
    Link:     Google Drive

    Alt Text: Over a yellow rectangle, text says “Because film festivals should be accessible to all.” Below, over a deep purple background accented with a five-star rating icon, bold text says, “Film Event Accessibility Scorecard Participating Event. Presented by FEAW, Film Festival Alliance, 1 in 4 Coalition and FWD-Doc.” Over a yellow rectangle below, the url to fwd-doc.org/resources/accessibility-scorecard. In the back, a white grid with sparkling film ticket and slate icons

Download “Receive Data” Story (MP4)

Download “Reminder” Story (MP4)

Instagram Stories (9:16)

Post these on your story, and add a Link sticker over where the text is marked in the graphic using the link below!

Be sure to tag FWD-Doc, the Film Event Accessibility Working Group and the Film Festival Alliance in your stories! Also, you can use the hashtags: #AccessibilityScorecard and #FilmEventAccessibilityScorecard.

Link Sticker URL:

http://fwd-doc.org/scorecard

Access the alternate version of the Organizer Toolkit via Google Docs.

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